Facilities Administrator - Commercial Property Portfolio

Job ID 264241 Posted 10-Mar-2026 Service line Advisory Segment Role type Full-time Areas of Interest Facilities Management Location(s) Melbourne - Victoria - Australia Real growth opportunity for someone with property, facilities or asset management experienceHybrid flexibility with WFH optionsWork on major commercial assets and learn from industry specialistsA supportive, high‑performing & development-focused team cultureJoin a respected global organisation recognised as a WORK180 Endorsed Employer & Top Employer 2025Melbourne | Land of the Wurundjeri people Are you ready to grow your career with the world’s leading property business? Whether you’re in your first property role or you’ve gained some hands‑on facilities experience and want a bigger platform, or have coordination skills in a similar environment, this is your opportunity to step into a role with CBRE, supporting iconic assets and working with a highly experienced national team. If you’re organised, proactive and passionate about the built environment, this is your next step! What You’ll Be Doing You’ll be a key operational support in the smooth running of a major property portfolio: Triaging helpdesk requests and allocating actions to contractors & facility managersTracking open work orders to ensure jobs are completed efficientlyReviewing contractor SWMS and escalating any safety or compliance issuesManaging key contractor compliance documents and monitoring expiry datesUploading and maintaining essential operational, risk and compliance documentationSupporting the broader property management team with admin and coordination tasks This is the perfect way to build on your early experience and get exposure to complex, high‑profile assets. What You'll Bring 1–2 years in property, facilities, real estate, building operations, or asset management, OR experience as a Property Administrator, FM/Facilities Coordinator, Building Admin, Tenancy Coordinator, Strata Assistant, or similarStrong organisational and multitasking capabilityConfident communication and stakeholder management skillsA proactive, solutions‑focused mindsetSolid attention to detailComfort with digital systems and Microsoft OfficeA genuine interest in property operations and career development in the industry If you understand how buildings operate and love coordinating moving parts you’ll excel here! Why join CBRE? You’ll join a team and company that invests in your long‑term success: Hybrid working and strong work/life balanceStructured training, mentoring and national mobility opportunitiesEmployee networks, wellbeing programs & corporate benefitsPaid volunteer leave and community impact initiativesAn inclusive culture where everyone belongs — including people with disability and First Nations talent Can we inspire you to join us? At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed. We welcome and encourage First Nations People to apply. Be inspired to elevate your career to new heights. We look forward to hearing from you! #WeAreCBRE Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider. Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. Service line: Advisory Segment