The key duties of the position include:

We are seeking experienced, enthusiastic and professional Executive Assistants to provide executive and administrative support to our Second Commissioners and Deputy Commissioners. If you’re highly organised, an excellent communicator, and a great problem solver, this Executive Assistant role could be for you.

As an Executive Assistant, you will work closely with the executive team. You’ll be a trusted adviser and your ability to build strong relationships, anticipate needs, and create a positive experience in every interaction will be key to your success.

While flexible work arrangements may be considered, these roles are primarily office-based to support the dynamic and responsive nature of executive operations.

You will be co-located with your senior executive and undertake a variety of tasks which will include:

diary management:
- providing clear daily guidance on priority meetings, emails and actions
- escalating urgent matters for attention and response, and identifying issues that may impact priorities and delivery
- tracking high priority work to ensure deadlines are met
- scheduling of meetings and forward planning (including management of conflicts)
managing the flow of correspondence and documents, ensuring accuracy, confidentiality, and timeliness
co-ordinating meetings and events (on site or virtual) including preparation of electronic and hard copy papers and providing secretariat support
co-ordinating travel arrangements and itineraries, assisting with budget management, credit card acquittals, procurement and financial management tasks
supporting teams across the business line or branch with administrative requirements e.g. ordering stationery, printing, and escorting visitors
communicating with business partners and clients
supporting and mentoring APS 4 Executive Assistants, sharing your knowledge to help build a supportive, high-performing business line

The relationships you build, the experience you gain and the development opportunities you access will pave the way for career growth through:

support from a dedicated relationship manager
networking opportunities to create valuable professional connections
contributing to engagement in the site, through support and participation in a range of workplace initiatives and events.

We embrace the strength of diversity – through our people and the perspectives they bring.

We are committed to inclusive recruitment practices and encourage applications from people with disability or neurodivergence, Aboriginal and Torres Strait Islander peoples, and individuals from all backgrounds. Reasonable adjustments can be provided throughout the recruitment process.

Getting to know the Australian Taxation Office

We are globally recognised for leading best practice in the administration of tax and superannuation, promoting a level playing field and fairness for all. Our work makes a real difference to the lives of Australians and positively impacts their economic and social wellbeing. Our people are problem-solvers, curious, dynamic and are at the heart of our success. We are inclusive and embrace the strength of diversity. Flexible working arrangements are available to help balance work and life. We offer more than you expect. We offer a place where you can belong, a say in how you make a difference, and the chance to grow a successful career.